Perfect Prom Planning

If you (or your kid) is on the prom committee, it’s time to turn everything up a notch, because the big night will be here before you know it! Here’s a checklist to make sure you are on the right track for February.

  1. Finalize the theme. No more discussions – it’s time to sit down and choose the idea that best reflects current trends enjoyed by your student body. Some schools put it up to a vote (seniors only, seniors and juniors, juniors only), while others let the committee choose. Regardless, get this done ASAP, because there’s plenty relying on that theme. Stuck for ideas? PromNite.com has the top seven prom themes trending for 2018. Seventeen Magazine agrees with many of these and offers a few extra ideas, too.
  2. Book your photographer. If you’ve waited till February, drop everything and get this nailed down! Prom season is a busy time for photographers, and you want to make sure you hire somebody who has previous experience with proms.


  1. Book your deejay. Check reviews online and refer to the previous prom committees notes. You want a deejay that will keep the party going, as well as somebody who is up on the latest music. A great deejay will also help you pick a theme song for the night, as well as songs for prom royalty announcements. Complete deejays fit the bill – and you can add on a fun Photo Booth too to make the evening even more memorable.


  1. Get to work on decorations, invitations, and posters. Once your theme is decided on, committee members need to start collecting decorations and designing posters to match, plus invitations if you use them. Don’t forget to set a budget for both! If your decorating team starts dreaming big, decide if their ideas are worth an additional fund-raiser…and if you have time to pull it off.


  1. Choose your prom favors, if that’s part of your school’s tradition. Many schools today do a custom t-shirt, but traditional options include drinkware (vacuum hot/cold travel mugs, upscale water bottles), picture frames, custom candy, or candles. If it matches your theme, consider headphones or other tech accessories, key chains, or sunglasses. If you have time and a big enough crew, consider a swag bag filled with coupons or samples from local vendors and a few small gifts.


  1. Recruit chaperones. Within a month of your prom, you should have your parent and teacher chaperones lined up. Plan on having two adults at each entrance/exit, one adult in each bathroom, three or four adults to roam the parking lot, and one adult for every 100 students in the prom venue. If you have dress codes, add another chaperone per 100 students to check garments (plan for adequate space for this, too). If your prom is more than 3 hours, you may want to increase the number of chaperones so they only have to work half the evening.


  1. Order items for your prom royalty by a month of your prom, if that’s part of your school tradition. This may include voting ballots, crowns and sashes. Also, consider ways to freshen up your whole prom royalty experience, such as having faculty and staff choose students to represent all facets of your school (academics, sports, fine arts, community service, etc.) or using baby photos on the ballot (names hidden, of course).


  1. Meet with the caterer and choose your menu within a few weeks of your prom – the caterer will inform you about an appropriate date. Don’t try to be fancy – make it a meal you know you and your peers will enjoy.


  1. Recruit your set-up and clean-up teams. It always helps to give them a little extra incentive, such as a big discount on their ticket, free meals while they work, etc.


  1. Meet with your school principal (or dean) to go over plans. Accept suggestions – the staff at your school has been through this more times than you have, so they are bound to have thought of something you haven’t yet.
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